Media (web panel)

Media is where you upload and manage your organization’s visual and audio files: images, audio, video, and YouTube links.

Supported types and limits

Type	Formats	Limit per file
Image	JPG, PNG, WebP	10 MB
Audio	MP3, WAV, AAC	50 MB
Video	MP4, MOV	500 MB
YouTube	— (link)	—

Total available storage depends on the plan (Free: 500 MB, Church: 5 GB, Pro: 20 GB). See Plan and subscription.

Uploading files

The + Upload button in the top right:

1. Pick files from your disk (it supports multi-select — several images at a time).
2. The upload starts automatically. You see a progress bar per file.
3. While they’re uploading you can keep browsing — they stay in the queue.

Tip

To upload a full photo album from the retreat or a folder of audio files, the web panel is much faster than mobile — multi-select and parallel uploads.

Add YouTube links

The + YouTube button, or from + Upload → YouTube:

1. Paste the video link.
2. Give it a descriptive name.
3. Pick a mode:
   • Embedded — the desktop app opens the YouTube iframe.
   • Downloaded — the desktop app downloads the video with yt-dlp for offline use.

The mode applies when someone projects the video from desktop. See YouTube on desktop for the detail on the difference.

View and filters

The Media library is organized with tabs:

• All — all content.
• Images — only images.
• Audio — only audio.
• Video — only videos.
• YouTube — only YouTube links.

And a search by name.

Each item is shown as a card with:

• Thumbnail.
• Name.
• Type and size.
• Who uploaded it.
• Date.

Edit an item

Click on the card → detail panel:

• Change the name.
• Add a description (visible to the team).
• Change tags (custom categorization).
• Replace the file (keeping the ID and the references in programs).

Preview

Before uploading or from the detail view:

• Image — large preview.
• Audio — player with play/pause/seek controls.
• Video — contained-size player.
• YouTube — video iframe.

Delete media

Item menu (⋯) → Delete. It asks for confirmation. Deletion is permanent: it removes the file from the server and replicates to the rest of the devices.

If the file is used in active programs, those lose the reference (the program shows “Media deleted” instead of the item).

Tip

To see which programs use a file before deleting it, check the Used in section of the detail panel.

Import from Drive or Dropbox

For now there’s no integration with Google Drive or Dropbox to import directly. Workaround: download the files to your disk and upload them with the + Upload button.

Storage

Files are stored on S3 (UpCloud Object Storage), served through the EFA Projection CDN. That means:

• Fast loading from anywhere in the world.
• Presigned URLs that expire (don’t share media links directly — members have to go through the app, not via direct URL).
• Automatic backup on the server side.

Technical detail in Storage — for end users, it just “works”.

Automatic cleanup

When a file is deleted from the app, it’s also removed from S3 — orphan files don’t pile up. The storage quota reflects real usage.

Next step

To upload PDFs and PPTXs that get turned into slides, Presentations.