Administration

This section covers the administrative tasks for your organization: members, permissions, plans, and calendar. Almost everything is done from the web panel.

Roles and permissions

Every member of the organization has one of these roles:

Role	What they can do
Owner	Everything: settings, subscription, billing, closing the organization
Admin	Manage content, members, and roles (except owner)
Operator	Edit songs, programs, and media; project
Musician	View programs and songs in read-only mode; access the repertoire
Viewer	Read-only

The user who creates the organization becomes the Owner. You can have several admins, but only one owner at a time (the owner can transfer the role).

Invite members

From Settings → Members → Invite:

1. Enter the person’s email.
2. Choose a role (Operator is the most common for musicians and projection operators).
3. Click Invite.

They receive an email with a link. If they don’t have an account yet, they sign up and are automatically linked to your organization with the role you chose.

To change someone’s role later, go to their row in the members list and pick the new role from the dropdown.

Suspend or remove members

If someone leaves the church or the team, you can:

• Suspend — they temporarily lose access, and their content stays. Useful for pauses (sabbatical, long trip).
• Remove — they leave the organization. Their content (songs they created, programs, etc.) stays in the organization; they only lose access.

Plans and subscription

EFA Projection offers three plans (Free, Church, and Pro) with different limits and features. Every organization starts on the Free Plan; to upgrade, cancel, or change your payment method, see the dedicated page → Plan and subscription.

Calendar

Calendar is for scheduling services and events:

1. You create an event with date, time, and description.
2. You assign roles. By default, 4 roles are seeded: Preacher, Worship Leader, Sound, Projection. You can add more (cameras, welcome, vocals, etc.) from the catalog.
3. The assignees receive an automatic notification.

Automatic reminders: up to 5 lead times (1 week, 3 days, 2 days, 1 day, 1 hour). By default, 1 day + 1 hour before the event are active, by email + mobile push + in-app. Full details in Calendar (web panel).

Integrations

Each member can link Telegram (to receive reminders by message) and Google Calendar (so service events appear in their personal calendar). Both are per-user integrations and require a Church or Pro plan at the organization level.

Full details in Integrations.

Notifications

Each member chooses which notifications they receive (email, in-app, mobile) from Settings → Profile → Notifications. As an admin, you can send manual notifications to the entire organization from Notifications.